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Library management: Overview

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Summary

Libraries contain unique configurations of analysis features, permissions, and settings, and are applied to new engagements within your organization. Only one library can be applied per engagement, but any one library can be applied to any number of engagements.

Learn about managing libraries in your MindBridge tenant.


Configuration details

You must be an App Admin to manage libraries. Learn about user roles


Go to a library

  1. Open the MindBridge sidebar ( Sidebar icon ).
  2. Select Admin ( Admin icon ) near the bottom of the sidebar.
  3. Go to the Libraries tab.
    The libraries listed on this page are available for use by your organization.
  4. Open the Actions menu in line with the library you want to see.
  5. Select View Library.
    The library will open on the Library details tab.
  6. Select the tab for the analysis type you want to see settings for.

Overview of library settings

Each analysis type has library settings that can be configured. When you update the library settings of one analysis type, it will impact all analyses of that type that are using the library.

For example, if you create a new revenue filter in the Accounts payable tab, any of your accounts payable analyses that use this library will have access to the new filter.

The following settings can be configured within the library:

  • *Analysis configuration — Toggle features off and on in analysis results
  • Presentation settings
    • *Ratios — Default and custom financial ratios available in analysis results dashboards
    • **Filters — Default and custom dashboard filters available in analysis results dashboards
    • **Populations — Determines custom populations of data available in analysis results dashboards
    • *Segments — Determines custom segments of data available in analysis results dashboards
  • Risk settings
    • **Risk scores — Default and custom risk scores (and associated control points) to be run against the data
    • *Risk ranges — Unique configurations of low, medium, and high risk percent ranges, and how each unique range should be applied to risk scoring in the analysis results
    • *Custom control points — Create new control points based on your firm's methodology and organizational goals

* Accessible through the General ledger tab only.

** Accessible through the General ledger, Accounts payable, and Accounts receivable tabs.

Screenshot


Create a library

All newly created libraries acquire settings and permissions from one of two places:

  • An existing library (referred to as a base library)
  • A library configuration file (reach out to your CSM or Account Manager for details)

MindBridge offers default libraries that can be used as-is, or as a base library when creating new custom libraries. New libraries are configured and maintained by an App Admin in your tenant, and contain tailored analysis, risk, and presentation settings to suit specific industry, organizational, and reporting needs. Libraries created by your firm can be used across your whole tenant to help standardize your teams' workflows within MindBridge.

Learn how to create a new library

Note: App Admins may restrict how much control users have over control points via the risk scoring permissions in the Library details.


Edit a library

On the Library details tab, you can change the library name and update the default delimiter used in the data.

Note: Once the library has been created, you cannot add, remove, or update any assigned analysis types, industry tags, or account groupings. Some library settings can be overridden at the engagement or analysis level, but these changes will not affect the library itself.

Library usage

This section displays a list of organizations and engagements currently using the selected library.

To view an analysis, select the drill-down icon ( Drill-down icon ) in line with the analysis you want to go to.


Archive a library

Archiving a library will have no impact on existing engagements using the library, but archived libraries will no longer appear as a selectable option when creating a new engagement. 

  1. From the Admin page, go to the Libraries tab.
  2. Open the Actions menu in line with the library you wish to archive.
  3. Select Archive Library.

Alternatively, on the Library details tab, you can select Archive in the top right of the dashboard. 

Unarchive a library

Archived libraries an be unarchived and returned to an active ready state and used when creating a new engagement.

  1. From the Admin page, go to the Libraries tab.
  2. Open the Actions menu in line with the library you want to archive.
  3. Select Unarchive Library.

Alternatively, on the Library details tab, you can select Unarchive in the top right of the dashboard. 


Delete a library

Libraries that have been created and are not in use by an engagement can be deleted. If the library is in use, this option will not appear.

  1. From the Admin page, go to the Libraries tab.
  2. Open the Actions menu in line with the library you want to delete.
  3. Select View Library.
    You will go to the Library details tab on the Libraries page.
  4. Select Delete in the top right of the dashboard. 
    A confirmation window will appear.
  5. Select the checkboxes to acknowledge the warnings, then select Delete.
Note: Deleting a library cannot be undone.

Anything else on your mind? Chat with us or submit a request for further assistance.


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