Populations are a different way of slicing and dicing your general ledger data in MindBridge. Based on specific conditions set at the library level, you can create custom populations for your team. This can be leveraged at both the engagement and analysis level, allowing your team to have a streamlined approach to testing or excluding certain populations.
Populations, especially in larger analyses, can be created using a range of conditions that reflect the complexity of your organization. For example, you can create conditions to include or exclude specific account groupings, control points, keywords and/or risk scores.
Learn how to manage populations within the library.
You must be an App Admin to view and manage populations in the library.
Go to populations in the library
- Open the MindBridge sidebar ( ).
- Select Admin ( ) near the bottom of the sidebar.
- Go to the Libraries tab.
- Open the Actions menu in line with the library you want to view.
- Select View library.
You will go to the Library details tab on the Libraries page.
- Select the tab for the analysis type you want to create a filter for:
- General ledger
- Accounts payable
- Accounts receivable
- Select Populations in the menu on the left.
You will see lists of categories with available populations.
Find a population
Enter a full or partial search term into the search bar, then press enter/return on your keyboard or select the magnifying glass icon ( ).
Populations within each category can be organized in different ways.
Open the Sort menu and select:
- Last updated: Populations are sorted by time of last update, with the population updated most recently appearing at the top.
- Created: Populations are sorted by date of creation, with the newest population appearing at the top.
Name: Populations are sorted alphabetically by name from A to Z.
Create a population
New library populations will be available for use within all engagements using that library, and similarly, within all analyses in those engagements.
Step 1: Define the population
- Select Create population.
A pop-up window will appear.
- Enter a unique population name.
- Enter or select the category* that your population should belong to.
If categories have not yet been defined, enter a new category name now and press enter/return on your keyboard to save it.
- Enter a description of the population to help your team understand its purpose (maximum 250 characters).
Step 2: Add conditions
- If you want to apply conditions from an existing population, select a base population.
- Select Add a condition to see a list of available options:
- Account: Select the account numbers related to entries you want to include.
- Control point: Select specific control points that have been scored high, medium, or low risk. Learn about control points
- Keyword: Enter specific keywords you want to find, then press enter/return on your keyboard.
- Monetary flow: Select whether you want to find simple flows, complex flows, or select a specific flow in your data. Learn about monetary flows
- Risk score: Select from the list of available risk scores. Learn about risk scores
- When you are satisfied, Add or Apply the condition to the population.
- To add an "or" statement, Add a condition to the same row.
- To add an "and" statement, Add a condition to the next row.
- Select Add row to add additional "and" conditions.
For example, if you select Account Assets "and" High risk 2 Digit Benford, MindBridge will display all entries related to Assets that caused the 2 Digit Benford control point to receive a high score.
Remove conditions (optional)
- Select the X icon beside the specific condition you want to delete.
- To remove a whole row of conditions, select the delete icon ( ).
Step 3: Apply "is"/"is not" rules
By default, conditions are the criteria that will be included in the population in your analysis results (indicated by the word "is" to the left of the condition), but you can also create populations that exclude specific entries.
- To add a condition that excludes specific data, select the word is in the condition field.
- Select is not from the menu.
For example, if you want to create a population that excludes all Asset accounts, the condition should be set to "is not Account Assets".
Step 4: Finalize the population
When you are satisfied, select Create population. The population is added to the library and you will go back to the Populations screen.
Select Cancel any time to discard your changes and go back to the Populations screen.
View a population
Select the chevron icon ( ) beside a population category to expand it and reveal the populations within. Select the chevron icon ( ) again to close a population category.
Select the chevron icon ( ) beside a population to reveal its details (i.e., the conditions that make up the population). Select the chevron icon ( ) again to close a population's details.
Edit a population
You can edit populations in the library as needed. Changes are applied to all engagements using the library.
- Select the edit icon ( ) in line with the population you want to update.
- Follow the create a population steps above.
- When you are satisfied with your changes, Save your work.
Select Cancel any time to discard your most recent changes and go back to the Populations screen.
Delete a population
You can delete populations from the library as needed.
- Select the delete icon ( ) in line with the population you want to delete.
A pop-up window will appear.
- To permanently remove the population from the library, select Delete.
You will return to the Populations screen.
Select Cancel any time to go back to the Populations screen without deleting the population.