Summary
This guide will cover the process of importing a QuickBooks Online general ledger into MindBridge.
Notes/Prerequisites
The general ledger column mapping section of this guide is based on data that has been exported using our QuickBooks Online Journal Export guide and formatted using our QuickBooks Online Journal Transformation guide. Note that the QuickBooks Journal cannot be ingested into MindBridge without first formatting it.
Import data
- Import your general ledger file into MindBridge through the File Manager, or by importing directly to the General Ledger section on the Data page. For step-by-step instructions, follow our Import a general ledger guide until the Map Columns step.
- Map the QuickBooks fields as follows:
| MindBridge Column | QuickBooks Field | Fields Used in MindBridge | Used in Analytics* | Notes |
|---|---|---|---|---|
| Account ID | Account No. | Required | Yes | |
| Effective Date | Date | Required | Yes | Appears in format M/D/YYYY |
| Debit | Debit | Required | Yes | |
| Credit | Credit | Required | Yes | |
| Transaction ID | No. | Recommended | Yes | Note that there may not be values present for every transaction. This will be covered in more detail below under the Transaction ID Generation section. |
| Memo | Memo/Description | Recommended | Yes | This will enable the Empty Text control point and allow you to see the memo field for each transaction/entry |
| Account Description | Account | Optional | No | Can be left out as this field will be picked up from the Chart of Accounts |
| Type | Transaction Type | Optional | Yes | |
| User ID | Created By | Optional | No | Use to sort and filter results for reports |
| Entered Date | Created | Optional | Yes | |
| Source | Source | Optional | Yes |
* Optional columns, even if not used in the analytics, can be included for filtering and other visualizations, as indicated under Notes.
Transaction ID Generation
Since the transaction number field is not mandatory in QuickBooks, it is quite common to find that transactions in the Journal do not have a transaction number. We can use the fact that the journal groups transactions to our advantage however, by using the Custom Running Total feature within MindBridge. This will allow us to generate a new transaction ID.
Continue the import of the general ledger until you reach the Review Data: General Ledger step. In the Select Transaction Identifier drop down menu, select Custom Running Total and in the second drop down select Date:
Click Generate Preview to see a preview of the transaction length summary.
Previous Step: QuickBooks Online: Transform the general ledger
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