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Comprehensive MindBridge workflow

Article author
Kevin Kimathi
  • Updated

Summary

This article takes you through the process of running an analysis in MindBridge, from initial system setup to running the analysis.

Note: The contents of this article are a supplement to The MindBridge Workflow course available on MindBridge Academy. 

Here is a visual representation of this process.

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System setup

Step 1: Set up a new account grouping

An account grouping is a hierarchical set of categories that MindBridge uses to define your client’s accounts and the relationships between them 

Account groupings are required in order to map the structure of your client's chart of accounts into MindBridge. This ensures accounts are structured and presented in MindBridge in the context of your client's accounts. 

Tip: Visit MindBridge Academy to learn how to create your own account grouping.

Step 2: Create a library 

A library is a standardized configuration used to manage and maintain account grouping structures, financial ratios, filters and control points for a specific type of analysis. A key benefit of setting up a library is it saves you from having to re-create a configuration for each engagement that you initiate. 

There are 3 categories of libraries we recommend creating: 

  • For-profit: You can decide to have libraries within this for particular industries if you wish 
  • Not-for-profit 
  • Not-for-profit with funds

The following features need to be configured in a library: 

  • Account groupings
  • Financial ratios: These are a group of metrics used to measure the efficiency and profitability based on the results of the analysis. You can build specific ratios that you would typically want to see for a particular industry
  • Filters: Filters are used when reviewing the results of an analysis – you have the ability to visualize the data displayed in the MindBridge analytics dashboards. These enable you to glean insights from the data. For example, you can filter the analysis to look at a particular account, a transaction that occurred on a certain date, transactions of a particular amount range, etc. 
  • Risk scores: First let's talk about control points. Control points are the algorithms and analytics that power MindBridge's analytics capabilities. Each control point provides unique information about an entry/transaction in a ledger that could be of interest during an audit – think of it as a trigger raised by MindBridge about a particular transaction that may need to be reviewed. The Risk Score is an aggregate score that combines multiple control point results together to establish a numerical score between 0 and 100. The more control points that are triggered, the higher the risk score. 

Learn how to create a library.

 

ENGAGEMENT SPECIFIC

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Step 3: Create an organization

The organization represents each business/client/company/entity that you want to analyze. The organization houses all of your client's engagements (audit analysis), account mappings, and any other data you have imported into MindBridge for a particular client.  

Learn how to create an organization.

Step 4: Create an engagement

Housed within an organization, the engagement represents a service or activity you performed for the client. For example, if you are doing an audit for FY20 for Company ABC, the engagement would be ABC-1 FY20. 

Enter an engagement name and select the library you just created. This is critical — once you select the library you cannot change it. 

If you wish, you can import settings from another engagement. This can be useful in a situation where you are creating a new engagement for a new year and you would like to use information from a prior year's engagement. The following information and settings will be copied over:

  • Account mapping 
  • Custom control point settings 
  • Prior period data (if it was in the engagement) 
  • Fill in the details regarding your engagement from a planning perspective 

Learn how to create an engagement.

Step 5: Import necessary data

The process of creating an analysis involves the following key steps: 

  1. Import a chart of accounts.
  2. Import the general ledger.
  3. Import the opening and closing balances.
  4. Import additional data — this could be additional data columns that can be used to filter analysis results
  5. Select Verify Mapping to verify all the mapping.

Let us step through each of the steps listed above in detail.

New analysis 

Learn how to create a new analysis.

Import chart of accounts

Typically the chart of accounts is built from the Trial Balance. The following columns are required in a Chart Of Accounts: 

  • Account Number / Account ID: Contains codes used to identify your Client's accounts. This column helps MindBridge understand your client's account types 
  • Account Description 
  • Account Code: this Account Code should line up to the Account Code in your account grouping 

Learn how to import a chart of accounts.

Import the general ledger for the current period 

In order to import the general ledger into MindBridge, the following columns are required: 

  • Account ID
  • Effective Date: Contains the date at which the transaction actually occurred. Note that this is different from the entered date which is the date that the entry was entered into the General Ledger 
  • Credit 
  • Debit

Learn how to import a general ledger.

Note: Adding columns for filtering is strongly recommended. Learn how to add columns for filtering.

Import the opening balance for the current period 

The following columns are required: 

  • Account ID
  • Balance/Amount: Contains the monetary amount for each account at the beginning of the designated fiscal period 

Learn how to import an opening balance.

Import the closing balance for the current period 

The following columns are required: 

  • Account ID: Contains codes used to identify your Client's accounts. This column helps MindBridge understand your client's account types 
  • Balance: Contains the monetary amount for each account at the beginning of the designated fiscal period 

Learn how to to import a closing balance.

Import prior period(s) general ledger and opening balance files 

Follow the steps to import a General Ledger and Opening Balance above for prior periods. To maximize the value of the Analysis in MindBridge, we recommend importing data from four prior periods.

Import additional data 

Learn how to import additional data.

Note: Before you can add additional data, you will need to add columns for filtering. This step should be completed when importing the general ledger file.

Verify account mapping 

Learn how to adjust and verify account mappings.

Step 6: Start the analysis 

Once all the data above has been imported, Start Analysis to run your Analysis.


Anything else on your mind?

Head over to the community with your thoughts and inquiries! You can also chat with us, or, submit a request for further assistance.

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